PURPOSE ​

To provide high-level administrative, logistical, and coordination support to the Managing Director (MD) by effectively planning, organizing, and managing official meetings, events, travel, correspondence, and documentation to ensure the MD’s office runs efficiently and professionally.

THE JOB​

• Organizes all aspects of the MD’s travel, including flight bookings, accommodation, visa processing, and itinerary preparation. Travel plans are cost-effective, accurate, and align with the MD’s schedule.
• Plans and organizes official meetings on behalf of the MD, prepares meeting agendas, collates materials, records minutes, and ensures follow-up actions are tracked. Meetings are well-organized, timely, and effectively documented.
• Plans, organizes, and manages official events, conferences, and engagements in liaison with relevant internal and external stakeholders. Events are professionally executed and aligned with organizational objectives.
• Manages incoming and outgoing mails, liaises with courier agents for timely delivery, and processes related monthly invoices for payment. Mail and courier transactions are handled promptly and invoices processed without delay.
• Provides day-to-day administrative and secretarial assistance to the MD’s office, ensuring smooth operations and confidentiality. Tasks completed efficiently and in accordance with corporate protocols.

THE PERSON MUST HAVE​

• Have strong organizational and planning skills to manage complex schedules, coordinate travel arrangements, and organize meetings and events.
• Have excellent written and verbal communication skills to draft professional correspondence, reports, agendas, and minutes.
• Have strong attention to detail to ensure accuracy in travel plans, documentation, and meeting records.
• Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and possess good digital literacy skills.

QUALIFICATIONS​

• Minimum of bachelor's degree in business administration, Management, Secretarial Studies, or related field.

EXPERIENCE​

• Minimum of 5 years’ experience providing executive or administrative support at senior management level.