PURPOSE 

To coordinate payment processing activities by ensuring all vendor and contractor invoices are properly verified, documented, approved, and accurately processed. The role also supports procurement, inventory administration, payroll input preparation, and general depot administration to ensure smooth and efficient depot operations.

THE JOB​

• Review and verify vendor invoices, ensuring all supporting documents are complete and accurate before processing.
• Process payments for vendors, suppliers, transporters, and casual workers in line with approved procedures and timelines.
• Perform three-way matching of Purchase Orders, waybills, and invoices to ensure payment accuracy and compliance.
• Maintain accurate and organized records of invoices, payment documents, and other finance-related records.
• Administer petty cash transactions and ensure timely reimbursement in accordance with company policy.
• Raise Purchase Requisitions (PRs) and Store Requisition Vouchers (SRVs) and follow up on the timely delivery of requested items.
• Participate in monthly stock count exercises and ensure inventory records are accurate and up to date.
• Prepare payroll input data, including attendance, overtime, and headcount information, to support accurate salary processing.

THE PERSON MUST ​

• Possess strong numerical and analytical skills with high attention to detail.
• Demonstrate integrity, accountability, and sound judgment in handling financial transactions.
• Have good record-keeping and documentation skills.
• Be proficient in Microsoft Office applications, particularly Excel and Word.

QUALIFICATION

• Minimum of National Diploma (ND) in Accounting, Finance, Business Administration, or any Social Science-related discipline.

EXPERIENCE​

• Minimum of two years cognate experience in accounting, finance, administration, or related functions.