PURPOSE

To accurately create, process, and post waybills and invoices, ensure timely dispatch documentation, accurate data entry, and seamless logistics operations in line with company quality standards and procedures.

THE JOB

• Generate waybills and invoices for loaded trucks accurately and within required timelines.
• Ensure accurate capture and processing of dispatch data, including product SKUs, quantities, and delivery details.
• Verify gate passes and conduct status checks prior to processing loading documentation.
• Prevent invalid or zero-value dispatch transactions through diligent verification processes.
• Maintain high levels of accuracy in all waybill and invoice documentation.
• Prepare and submit operational reports to support efficient delivery and logistics activities.
• Ensure compliance with company Quality Management System (QMS) requirements and established operating procedures.
• Identify and escalate discrepancies relating to gate passes, invoicing, and delivery documentation.
• Collaborate with Sales, Production, Internal Audit, IT, and Logistics teams to facilitate smooth operations.

THE PERSON MUST

• Be computer literate and possess strong data entry skills.
• Demonstrate a high level of accuracy and attention to detail.
• Have good numerical and record-keeping abilities
• Possess strong organizational and time-management skills and ability to run shift. 

QUALIFICATION

• 5 O’Level credits, including Mathematics and English.

EXPERIENCE

• Minimum of two (2) years experience in data entry, logistics administration, dispatch operations, or a related role.
• Experience working with invoicing systems, waybill processing, or logistics documentation is desirable.